Privacy Policy

About this notice

Last updated: 18/03/2026

This privacy notice explains how VectorWave (VectorWave, we, our, us) collects, uses, stores, and shares personal data when you visit our website, contact us, sign up for updates, apply for a role, attend one of our events, or otherwise interact with us.

This page is intended to be a general overview of our privacy practices. In some cases, we may provide a separate or additional notice when a particular product, service, event, campaign, or recruitment process involves more specific data handling.

This website is not intended for children, and we do not knowingly collect personal data from children.

Who this notice applies to

This notice applies to people who interact with VectorWave in a business or professional context, including:

website visitors and people who contact us through forms, email, or other channels,
prospective customers, customers, partners, suppliers, and their representatives,
event attendees, newsletter subscribers, and marketing contacts,
job applicants and people who express interest in working with VectorWave.

Who controls your personal data

For most of the activities described in this notice, VectorWave acts as the controller of your personal data. Where VectorWave processes personal data on behalf of a customer or partner, that organization may be the controller and VectorWave may act as a processor or service provider on its behalf.

If you have any questions about this notice or our privacy practices, please contact us at engage@vectorwave.com or through our contact page.

The personal data we collect

Depending on how you interact with us, we may collect the following categories of personal data:

Identity and contact data	Examples include your name, company, job title, business email address, phone number, and postal address.
Professional and commercial data	Examples include your employer, role, area of interest, details about your organization, and records relating to inquiries, proposals, contracts, or services.
Communications data	Examples include messages you send us, meeting notes, support requests, event registrations, survey responses, and other correspondence.
Usage and device data	Examples include IP address, browser type, operating system, referral source, pages viewed, approximate location, and information about how you use our website and digital services.
Marketing preference data	Examples include your preferences for receiving communications from us, your subscription status, and engagement with emails or campaigns.
Recruitment data	Examples include CVs, resumes, employment history, education, interview notes, references, and information you choose to provide during an application process.
Third-party and public-source data	Examples include business contact information, professional profiles, company details, and other information available from public or licensed business sources.

We ask that you do not send us sensitive personal data unless it is necessary and we have asked for it or otherwise made it clear that it is appropriate to provide.

How we collect personal data

We collect personal data in a few different ways:

Directly from you	For example, when you submit a form, contact us, subscribe to updates, register for an event, apply for a job, or otherwise communicate with us.
Automatically through our website	For example, through cookies, analytics tools, server logs, and similar technologies that help us understand usage, improve performance, and maintain security.
From third parties	For example, from service providers, analytics providers, event platforms, business partners, referral sources, recruiters, or clients we work with.
From public or licensed sources	For example, from professional networking sites, company websites, public records, or other business information sources where permitted by law.

How we use personal data

We may use personal data for the following purposes:

To respond to inquiries, provide information, and manage our relationship with you.
To operate, secure, maintain, and improve our website, services, and business operations.
To send you updates, thought leadership, event invitations, and other marketing communications where permitted by law.
To manage events, webinars, meetings, and other business development or networking activities.
To evaluate applications, communicate with candidates, and manage recruitment and hiring processes.
To perform contracts with customers, suppliers, and partners, and to manage related administration such as billing, procurement, and support.
To comply with legal obligations, enforce our terms, protect our rights, investigate incidents, and prevent fraud or misuse.
To create reporting, analytics, or aggregated insights that help us understand and improve our business, provided that such use is lawful and appropriate.

Our lawful bases for processing

Where required by applicable law, we rely on one or more of the following lawful bases:

performance of a contract, or taking steps at your request before entering into a contract,
compliance with a legal obligation,
our legitimate interests, where those interests are not overridden by your rights and freedoms,
your consent, where consent is required.

Cookies and similar technologies

We use cookies and similar technologies to operate our website, remember preferences, understand how visitors use the site, and support analytics and communications. For more detail, please see our Cookie Policy.

When we share personal data

We may share personal data where appropriate with:

service providers that support hosting, analytics, communications, recruitment, events, security, or other business operations,
professional advisers such as lawyers, accountants, auditors, insurers, and consultants,
business partners, customers, or suppliers where sharing is necessary to deliver services or manage a relationship,
regulators, courts, law-enforcement agencies, or other authorities where required or permitted by law,
actual or prospective buyers, investors, lenders, or advisers in connection with a merger, acquisition, financing, reorganization, or sale of assets.

We do not allow our processors or service providers to use personal data for their own unrelated purposes where they are processing it on our behalf.

International transfers

VectorWave and some of our service providers may operate in multiple countries. As a result, personal data may be transferred to and processed in countries other than the one in which you are located.

Where required, we will use appropriate safeguards for international transfers, such as contractual protections, adequacy decisions, or other lawful transfer mechanisms.

Data security

We use appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. No system is completely secure, but we work to keep our safeguards proportionate to the nature of the data and the risks involved.

Data retention

We retain personal data only for as long as reasonably necessary for the purposes described in this notice, including to satisfy legal, regulatory, accounting, reporting, contractual, and security requirements.

Retention periods vary depending on the type of information, the context in which it was collected, and our legal or operational needs. When personal data is no longer required, we will delete it, anonymize it, or securely store it until deletion is possible.

Your rights

Depending on where you are located and the laws that apply, you may have rights to:

request access to the personal data we hold about you,
request correction of inaccurate or incomplete personal data,
request deletion of your personal data,
object to or request restriction of certain processing,
withdraw consent where we rely on consent,
request portability of personal data you provided to us, where applicable,
lodge a complaint with the relevant supervisory or regulatory authority.

These rights are not absolute and may be subject to legal exceptions. We may also need to verify your identity before acting on a request.

Third-party websites

Our website may contain links to third-party websites, tools, or services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy notices separately.

Changes to this notice

We may update this privacy notice from time to time to reflect changes in our business, legal requirements, or data practices. When we do, we will update the "Last updated" date at the top of this page.

How to contact us

If you have questions about this notice, would like to exercise a privacy right, or want to make a complaint, please contact VectorWave at engage@vectorwave.com or via our contact page.